Allocation of standspaces starts in July 31th 2011.
1 Opening times
For exhibitors: Daily from 8 a.m. to 7 p.m.
For visitors: Daily from 9 a.m. to 6 p.m.
Form 1.10 must be submitted by each main exhibitor. Please fill out the
registration form completely, stamp it with your company seal, and have a
responsible person sign it.
The registration is only valid when accompanied
by the list of goods on Form 1.31.
Co-exhibitors* are required to register
using Form 1.20. A separate list of goods – Form 1.31 – must be filled in
for each of these companies.
*see ItemV of the General Section of the Conditions of Participation
3 Participation fees
|Renting a stand area costs:|
|for Terrace stand (one side open) |
for Corner stand (two sides open)
for Two-corner stand (three sides open)
for Island stand (four sides open)
In addition, a flat rate electricity fee* of 7.00 euros per m2 and an
AUMA fee* of 0.60 euros per m2 are charged.
Exhibitors are also invoiced for a down payment for services*.
All prices given are net prices. The statutory VAT will be charged separately
The rental fee for stand area does not include the cost for any
*see Item 3 of the Special Section of the Conditions of Participation
4 Turnkey stands / Koelnmesse Service stands
Koelnmesse Service GmbH offers turnkey stands.Why not take advantage of
this service? These stands are available in various designs. You will find more
detailed information in the enclosed brochure.
Contact Koelnmesse Service:
Tel.: +49 221 821-2924, Fax: +49 221 821-2188,
5 Construction times
Start of construction period:
Wednesday, 07 March 2012 at 08:00 a.m. – Halls 6 and 9
Monday, 12 March 2012 at 08:00 a.m. – Halls 4.1, 5.1, 7, 8 and 10.1
End of construction period: Monday, 26 March 2012, 8 p.m.
Construction should be completed by 8 p.m. on 26 March 2012.
6 Dismantling times
Start of dismantling period: 6 p.m. on Friday, 30 March 2012.
End of dismantling period:
Monday, 02 April 2012 till 06:00 p.m. – Halls 4.1, 5.1 and 10.1
Wednesday, 04 April 2012 till 06:00 p.m. – Halls 6, 7, 8 and 9
Dismantling may begin no earlier than 6 p.m. on 30 March 2012.
Detailed information regarding construction and dismantling will be
provided by the project team Anuga FoodTec at a future date.
7 Stand confirmation
Once your company has been accepted for participation, you will receive
confirmation of your stand space beginning autumn 2011.
The participation contract takes effect when you receive your stand
confirmation, together with scaled sketches of your stand space and
layout plans, in or after autumn 2011.
8 Technical guidelines / services
Our entire range of services, with technical assembly guidelines, can be
found online at the Koelnmesse-Service-Portal (www.koelnmesse-serviceportal.
de). You will shortly receive per e-mail your log-in data after receiving
your stand confirmation. Please note the order deadlines.
9 Maximum stand height /
height for advertising (banner, signs etc.)
Additionally to the technical guidelines, the following stand heights and
heights for advertising are valid:
Maximum stand height:
(The stand height relates to all elements of the stand construction)
Halls 4.1, 5.1, 10.1: 4.50 m max. / Halls 6, 7, 8, 9: 6.00 m max.
Maximum height for advertising:
(The height for advertising relates to all advertiser
(such as signs, banner, balloons etc.))
Halls 4.1, 5.1, 10.1: 4.50 m max. / Halls 6, 7, 8, 9: 6.00 m max.
Koelnmesse may approve the exceeding of the stand height /
height for advertising on request. Back walls are to be desined neutrally.
10 Withdrawal / non-participation
The contractual relationship can no longer be terminated once the stand
has been bindingly registered and confirmed. The organizer can agree to
the request for release from the contract only in exceptional cases if the
stand space not required can be rented to another exhibitor. In this instance
the organizer is entitled to demand a general reimbursement of the costs
incurred corresponding to 25% of the participation fee at least however the
amount of 1,500.00 euros. If the space cannot be re-rented, the full
participation fee must be paid.
Please see “General Conditions of Participation”, Item II.
International Trade Fair
for Food & Drink Technology
Cologne, 27– 30 March 2012
You will receive the invoice for the stand area along with your free exhibitor
and work passes starting in November 2011. Please observe the terms and
conditions of payment listed under Item IV of the General Conditions of
12 VAT refunds
Foreign proprietors from the EU may submit their refund applications to the
Bundeszentralamt für Steuern only via the online site provided for this
purpose in their respective countries. Due to the probable changes in legal
regulations, German VAT will generally no longer be charged for services
provided by Koelnmesse. The reverse charge process will be used instead so
that the location at which the services are offered is considered to be in the
recipient’s country. A VAT ID will therefore be required from all EU
exhibitors. If Koelnmesse is not provided with the exhibitor’s VAT ID and
therefore does not have any proof of business activity, German VAT will have
to be charged for the services rendered. The tax can not be reimbursed in
this case, as the legal requirements would not be met.
The VAT ID cannot be used by foreign companies from non-EU countries.
However, due to the probable changes in legal regulations, German VAT will
generally no longer be charged for services provided by Koelnmesse in this
case either. The reverse charge process will be used instead so that the
location at which the services are offered is considered to be in the
recipient’s country. If VAT is charged in exceptional cases, foreign exhibitors
from non-EU countries may use the VAT reimbursement service offered by
Koelnmesse Service GmbH (this service is subject to a fee. For information
and applications go to Marketing Services –> VAT refund Service at the
Koelnmesse-Service-Portal). Alternatively, they can send their refund claims
directly to the Bundeszentralamt für Steuern, Dienstsitz Schwedt,
Passower Chaussee 3 b, 16303 Schwedt/Oder, Germany,
Tel.: +49 228 406-1200, fax : +49 228 406-2661,
13 Exhibitor passes
Each exhibitor receives free of charge and valid for the period from the first
day on which construction work begins to the final day of dismantling:
– two passes for a stand of up to 10 m2
– four passes for a stand of up to 20 m2
– one pass for each further unit or partial unit of 10 m2
up to a stand area of 100 m2
– one pass for each further unit or partial unit of 20 m2 above this area
14 Work passes
Together with the invoice, you will receive free work passes that allow your
company’s personnel access to the fairgrounds during the construction and
dismantling periods. The work passes are only valid during the construction
and dismantling periods.
15 Media Package
Each participating company, co-exhibitor and additionally represented company
must be listed in all of the directories of the Media Package. A fee of
289.00 EUR is charged for this service.
Once you have registered for the trade fair, you will receive a brochure containing
all the order forms for the Media Package from our official contract
partner A. Sutter Fair Business GmbH.
16 ”Infoscout“ information service for visitors
The information about your company that you submitted on Forms 1.10
to 1.31 will be made available at the information stands in the halls
for interested visitors during the event. Furthermore, you can find out about
trade representative vacancies with Koelnmesse’s electronic information
You can use the enclosed Form Z.03 to specify this offer according to
products, countries or regions.
Exhibitors and visitors can use ”Infoscout“ free of charge.
17 Koelnmesse representatives abroad
Koelnmesse has representative offices in over 80 countries.
If you have any questions, they will gladly assist you at any time.
A list of these offices is available on the Internet at www.koelnmesse.de